· Interactive collection control system supporting Waybill Entry.

· Flexible rating structure designed to cater for every imaginable customer rate.

· Individual waybill capture, or bulk importing from a spreadsheet.

· Consolidation of waybills onto manifests for line-haul shipping to same destination hubs (drivers & Vehicles are recorded on all manifests).

· Consolidation of waybills onto trip-sheets for delivery by drivers, (drivers & Vehicles are recorded on all Trip Sheets).

· Accurate multi-leg costing of each waybill, based on customer / agent rates or actual payments made.

· Invoice generation and printing for selected waybill date period and specified customers.

· Receipt and credit note allocation through to the invoice or individual waybill level.

· Detailed customer statements including full payment allocation details and age analysis.

· Margin calculations per waybill, customer, agent etc.

· Waybill pre-printing for customers and for bulk distributions.

· Tracking of parcels through barcode scanning, and printing of bar-coded labels.

· Integrated Proof of Delivery image scanning and links to waybill details.

· Automatic emailing of Proof of Delivery details.

· Exporting of all reports in most popular formats, including Adobe Acrobat, Excel, etc.

· Instant emailing of all reports.

· Bulk emailing to all or selected clients

· In-house options for larger clients, requiring on-site data input, costing and waybill printing.

· Flexible multi-branch setup.

· Electronic transfer of manifest and POD information between SoftCargo equipped agents.

· Secure, and configurable user access through individual user logins and passwords.

· A powerful SQL database engine.

· Client software compatible with Windows 98SE, 2000 professional, XP professional or Vista.

Þ  Parcel Freight Management - Collections

· Collections can be set up as recurring, or they can be captured as once-off entries.

· Each of your customer entries contains a list of all addresses from and to which they have shipped. During the collection capture, the operators can select one of these addresses from a simple drop-down list, or they can enter a new address if needed.

· Once the collection has been captured, the operators have the option of assigning the collection to one of your drivers or agents. This is done by dragging the collection to the relevant group, or by selecting the driver from a drop-down list of available drivers in that area.

· A Collection status is colour coded in such a way that operators can see at a glance the status on all outstanding collections for the day. As the closing time of each customer approaches, the status colour changes, meaning that drivers can be re-routed where necessary.

· As collections are checked in, the final destination address and other details are captured from the physical waybills.

Þ  Parcel Freight Management - Consolidations

· Once collections have been checked in, all packages destined for other areas may be consolidated onto manifests.

· The destination place of each parcel is selected beforehand in the collection module, or via one of the waybill capture forms through a drop-down list. This destination place determines the hub to which the parcel should be manifested, and is entirely configurable.

· Manifests are generated for each of your line-haulers to your destination hubs.

· The costs of the manifest are divided between all packages, using the rates that you have set up for each of your line-haulers or air-carriers.

· The manifest may be printed out or emailed directly from SoftCargo to the destination hub.

· If you receive a manifest from another company that also uses SoftCargo, you can import all waybill information electronically on the manifest onto your system, instantly and with 100% accuracy.

Þ  Parcel Freight Management - Deliveries

· The destination place determines the destination hub, as well as the area surrounding the hub where the delivery is to take place. This determines which of your agents or drivers can be allocated to do that delivery.

· Drivers can be automatically or manually assigned to each delivery, either through manual selection from a drop-down list or through barcode scanning.

· Once assigned, the deliveries for a driver or agent are grouped onto a trip sheet, which can then be printed and used when making deliveries.

Þ  Freight Management - Proof of Delivery (POD) Tracking and Imaging

· Once a delivery driver returns with a POD, or once an agent submits their POD to you, these documents can be captured into SoftCargo for tracking purposes.

· You can decide on the level of detail that you would like to capture – the most basic would be the date, time and the name of the person that signed for the delivery, and the most comprehensive being a complete image scan of the POD.

· Should you wish to scan the POD images, these are linked directly to the waybills in SoftCargo allowing for very easy for POD tracking that can be viewed by any of the operators. From here they can be printed or emailed directly from SoftCargo.

· Using our POD requester, your customers can request POD images directly from SoftCargo without any user intervention. The system will send the required images within seconds to their email inboxes.

· For larger customers, you can provide groups of POD images on CD, together with their invoices with a single mouse-click.

· Missing POD reports are listed by agent, allowing you to follow-up with drivers and agents.

Þ   Freight Management - Barcode Scanning

· Packages can be scanned by barcode as they arrive or leave each hub. This stamps them with a date and time, and is extremely valuable for tracking purposes.

· Bar-coded labels can be generated by SoftCargo using a barcode printer, or barcodes can be pre-printed on waybills.

· Barcode scanning can be set up in a number of ways, and for a configurable number of events. If required, these events would be customized your needs.

Þ  Waybill Pre-Prints and Distributions

· SoftCargo can pre-print waybill sender details for a specified customer onto carbonated waybills.

· If a customer is doing a distribution to a group of recipients, each of the addresses' can be set up permanently under that customer for repeat use. You can then print waybills for the entire recipient group.

· Any number of recipient groups can be set up for each of your customers.

· Customer address information for bulk distributions can be imported into SoftCargo directly from an Excel spreadsheet.

· Waybill information can be imported into SoftCargo from an Excel spreadsheet. This avoids the capture of multiple waybills from customers who can provide information in an electronic format.

Þ       Waybill and Manifest Notes

· These notes provide an essential way of keeping track of high value shipments and other waybills that require more attention than the regular items.

· Miscellaneous notes can be entered by any operator, at any time, under any of the waybills or manifests.

· Each of these notes are automatically time and date stamped, and stored with the operator's name under the relevant waybill.

· Notes can be captured by manifest, for example, if a flight is delayed, and will be applied to all waybills on that manifest. An operator viewing the notes on one of those waybills will also be able to see the manifest notes.

Contact us today to find out how our parcel management solutions could benefit your company